Graduate Assistant-Office of the President

Job Description Summary

The Graduate Assistant provides administrative and event support to the Office of the President at Saint Leo University, working directly with the Senior Executive to the President. The role combines secretarial work, event and meeting logistics, correspondence management, and backup coverage for the senior executive assistant. It offers graduate students’ close exposure to university leadership, governance, and institutional planning.

The Graduate Assistant reports to the Senior Executive to the President.
Discretion and confidentiality are a must.

Job Description

Duties and Tasks:

Executive and secretarial support

• Provide secretarial support to the Senior Executive to the President
• Organize and efficiently process a large volume of correspondence from the President to various constituents.
• Arrange meetings and manage calendars, including tasks assigned by the Senior Executive to the President
• Substitute for the senior executive assistant in the President's office during her absence.

 

Events and meetings

• Work with the Senior Executive to the President to organize Strategic Planning, Key Result Areas (KRAs), Student Dinners, and other meetings or events assigned by the President.
• Oversee arrangements for Townhall and other Office of the President Events.
• Provide logistical support for the Office of the President events and meetings.

 

Board of Trustees

• Assist with Board of Trustees and board meeting preparations, as needed.

 

Student concerns

• Assist with student complaints by directing each to the appropriate contact before forwarding to the Senior Executive to the President.

 

Other duties

• Perform other duties as assigned by the Senior Executive to the President

 

Minimum Qualifications

• Enrollment in a graduate program at Saint Leo University in Business or a related field.
• A minimum 3.0 GPA in the graduate program, which must be maintained throughout the assistantship.
• Strong technology, analytical, and organizational skills.
• Proficiency in Microsoft Office Suite and website software, and familiarity with data analysis tools.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Self-starter who is highly motivated, with strong attention to detail, problem-solving skills, and the ability to identify and seek out information.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Must be discreet and always maintain strict confidentiality when handling sensitive or confidential information.

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Preferred Qualifications and Skills

• Previous academic or professional experience in business or technology-related roles.
• Experience in an executive office, higher education administration, or event coordination.
• Experience organizing meetings, events, or board-level activities.
• Strong customer service and interpersonal skills, with professionalism when working with trustees, donors, faculty, students, and community partners.
• Ability to route students concerns tactfully and to the right office.

 

Why Work at Saint Leo?

What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.  Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• FREE Tuition - Employee, Spouse, and Dependents*
• Tuition Exchange Opportunity - Dependent of Employees*
• Generous Paid Leave - Sick, Vacation, and Holidays
• Comprehensive Group Health Plan (Medical, Dental, and Vision)
• Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
• Employer-provided life insurance
• Discounted On-Campus Dining Meal Plans
• Nationwide Pet Insurance
• Flexible Spending Accounts
• 403b Retirement Plan
• Wellness Center

*Eligibility based on meeting required service period

2025 ICUBA Benefits Guide_St Leo